ALLIANCE HOA
will act as a “one-stop shop” for all association information and will maintain a complete set of records for the Association, including: all current governing documents, employment records, contracts, financial statements, tax records, meeting minutes, and all other Association correspondence. We will review all governing documents and assist in the development, amendment, or revision of any documents on an as needed basis. This may include the declaration, bylaws, rules, and regulations.
Owners Assistance
Handle Owners’ telephone calls, correspondence about problems, and requests for assistance
Advise and assist Owners with explanation of policies and procedures contained within the declaration, bylaws, and rules
Insurance
Provide annual review of policy and costs
Administer the association’s master insurance program, including the annual bidding of the master policy
Provide advice on managing the policies and procedures of the master insurance program
Legal Liaison
Cooperate with Association’s legal counsel as directed by the Board
Convey knowledge of fiduciary and legal responsibilities to Association as professional managers
Assist in preparation, passage, and filing of amendments to documents
Distribution of amendments to documents
Alliance HOA will act as the liaison between the Board of Directors, auditors, insurance adjusters, and legal counsel when necessary.
Board Meetings
Prepare board meetings and special meetings of Owners, including the preparation of notices, agendas, reports, presentations, proxies, and other necessary documents
Prepare and distribute the required annual meeting notice and proxies
Maintain Minutes of Meetings
Professional guidance and recommendations as required by Board
Assist in conducting meetings and elections
Facilitate discussions on all matters of importance
Communications
Handle all inquiries from homeowners regarding association issues and responsibilities
Serve as liaison between Board of Directors, homeowners, and all vendors
Provide excellent communication to the Board of Directors on all issues on an ongoing basis
Update association website with up-to-date information
Keep a detailed log of all communications with the board, homeowners, and vendors
Committees
Advise and support committees and subcommittees
The Alliance Advantage
Alliance HOA feels strongly about community involvement. We believe the best way to achieve this is through the formation of committees to work within the Association. Alliance will advise, coordinate and oversee all necessary committees within your association.